Virtual bookkeeping is a new concept; by it being new does not necessarily mean it’s not being used. This type of service can be of great assistance to the individual who always complain that they don’t like accounting, and secondly that they do not have time. They should consider taking their challenges head on by trying out the virtual accounting services. Before one goes into this, there are several factors worth considering.
Factors to consider before using a virtual bookkeeper
The bookkeeping application in use matters. The software that you use for your accounting should be the same as the one being used by the virtual assistance. This should help in eliminating confusion. Plus, ensure that the virtual assistant is using the latest version of the application.
Does the application have an online version? Check out if the application you and your virtual assistance are using can be found online. This enables the updates to be done without much hustle.
Are they able to use remote access sites to get into your system? For those that have problem with time, the virtual assistant should be able to log into their system and get the necessary documents to work with. This would save them time and make sure that they can concentrate on other issues since the bookkeeping services Sydney has all they need at their disposal.
How to get the information to the virtual assistant
Make sure that you set up a folder for each and every month of the year. All the records in that month should be included in the respective folder. This make the work of the virtual assistance easier.
Emailing and faxing can be used for client invoicing, monthly invoicing, once the virtual assistant gets the invoice, they can be able to extract the necessary data.
Those businesses that make use of online banking, then it’s very easy to avail the information to the virtual assistant, since one can easily download and send them the necessary statement to use in the bookkeeping. For the ones who have a long friendly relationship, they can have an access to the business online account and download the necessary documentation for using in their accounting tasks. However you should only give out the login details for the ones that you have worked with for long and you have developed a long respective relationship. Otherwise avoid giving your business online banking details for they can easily result into fraud that can latter cost your business. The ability of the virtual assistant being able to log into the account can save you a lot of time.